Learn how to respond professionally to buyer requests and convert inquiries into orders. From pricing strategies to follow-up techniques.
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Steps
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Strategies
Pro
Templates
Tips
Examples
An RFQ is a formal document from a buyer asking suppliers to provide pricing and terms for specific products or services. It's your opportunity to win business.
On Gloseg, buyers submit RFQs through our platform, and matched suppliers receive notifications to respond. Your response quality directly impacts your chances of winning the order.
Top sellers respond within 24 hoursProduct Details
Exact specifications, quantities, HS codes, quality standards
Pricing Requirements
Target price, currency, Incoterm, payment terms
Timeline
Required delivery date, lead time expectations
Destination
Port of delivery, final destination country
Documentation
Required certificates, standards, compliance needs
Contact Info
Buyer details, preferred communication method
Understand every requirement. Note specifications, quantities, delivery terms, and any special requirements.
Honestly evaluate if you can meet the requirements before responding.
Build your quote from costs up, including all factors.
Format your response professionally with all details.
Respond quickly but completely. Speed matters!
Don't just wait - professional follow-up shows interest.
Calculate all costs and add your margin percentage
Best for: New exporters, complex products
Pros:
Cons:
Price based on market rates and competitor analysis
Best for: Commodities, established markets
Pros:
Cons:
Price based on unique value you provide
Best for: Premium products, unique offerings
Pros:
Cons:
Lower unit price for larger quantities
Best for: Bulk orders, repeat customers
Pros:
Cons:
Response within 24 hours
3x more likely to win
Response within 3 days
Average success rate
Response after 3 days
Often too late
Complete your seller profile and start receiving RFQs from global buyers
