RFQ Reply Templates & Scoring

Battle-tested reply templates for every stage of an RFQ, plus a 20-point scoring rubric so you can audit your own draft before hitting send.

Same-day acknowledgement (warm)

First RFQ from a new buyer — acknowledge and ask for the 5 clarifiers you need.

Dear {{buyer_name}},

Thank you for reaching out to {{company}}. We have received your inquiry for {{product}} on {{rfq_date}} and one of our senior export managers, {{owner}}, will personally handle your request.

Before I prepare a formal quotation, may I confirm five details so the price I send is accurate and binding:

1. Target quantity and Incoterm (FOB / CFR / CIF, and port)
2. Required delivery window (month/year)
3. Packaging preference (carton size, palletisation, container type)
4. Quality grade / certifications required ({{example_cert}})
5. Preferred payment terms (LC at sight, TT, DA/DP, escrow)

I will revert with a full quotation within {{response_sla}} business hours of receiving your reply. Meanwhile, please find our company profile attached.

Warm regards,
{{owner}}
{{role}} | {{company}}

Fill variables

8 placeholders

buyer_name

company

product

rfq_date

owner

example_cert

response_sla

role

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RFQ Reply Templates & Scoring

Same-day acknowledgement (warm)

Fill variables

1.Getting Started

2.Trade Guides

3.Documentation

4.Export Tools

5.Regional & Country

6.Trade Framework

7.Learning & Games

8.Resources & Support

1.Getting Started

2.Trade Guides

3.Documentation

4.Export Tools

5.Regional & Country

6.Trade Framework

7.Learning & Games

8.Resources & Support

RFQ Reply Templates & Scoring

Same-day acknowledgement (warm)

Fill variables